Job Details

Office Assistant Financial Services Company, Tokyo, Japan
3-0 years
3.5M Per Year
26 Days Ago
Full Time

Job Description

Purpose of the Position

  • He/She is in charge of all the general admin matters including office management and secretarial
  • work.
  • His/Her primary target is to ensure smooth back-office operation and enable a comfortable office and working environment to allow colleagues to focus on their core business


Key Duties and Responsibilities

1. Secretarial/Assistant Area:

  • Schedule management support
  • Invoice/Expense management support
  • Courier management
  • Signature arrange and saving BoD and Committee recordings
  • Event Planning including arranging trips and company offsite, visa application support
  • Responding to various inquiries. Quickly connect to the right person if necessary
  • Support Office Manager to prepare the office environment
  • Other ad hoc support if necessary

2. Documentation Area:

  • Assistance in the preparation of documents required by group companies and investors (Notarization, Due Diligence, etc.)
  • Preparation of documents requested by investors (For seal certificate / ?????, copy of register / ?????, etc.)
  • Oversee KYC process on vendors prior to signing contracts



  • Understand and agree with Company’s vision, mission, goals, and values
  • Share and exemplify Company’s Guiding Principles and high level of ethical behavior and trustworthiness
  • Be passionate, aspirational, and highly motivated to commit to the goal achievement even in difficult situation
  • Strong skills to manage various administrative tasks in a timely manner
  • Strong interpersonal and communication skills
  • Experience in working with international colleagues/counterparts
  • Can commute to the office every weekday (5 days a week). Someone who lives relatively close to the office
  • Fluency in Japanese and English


Preferred Skills, Knowledge and Experience

  • A Bachelor’s degree or greater
  • A minimum of 3 years of working experiences in the area of Office Administration, Back Office, or Hospitality
  • Knowledge of Google Apps Script


This Job Description is not a complete statement of all duties and responsibilities comprising this position. The company reserves the right to revise or change the essential functions and employment standards as the need arises. This description does not constitute a written or implied contract of employment


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